# Email Templates

**Referenced from:**

{% content-ref url="../1.-review-the-pre-publishing-checklist" %}
[1.-review-the-pre-publishing-checklist](https://docs.data.ca.gov/california-open-data-publishers-handbook/1.-review-the-pre-publishing-checklist)
{% endcontent-ref %}

## Invite your team to help you publish open data

**Template:** 

Hi *<mark style="color:blue;">-insert recipient's name-</mark>*,&#x20;

I'm sending this email to give you a heads up that I will be working on publishing open data on the [California Open Data Portal](https://data.ca.gov/) through *<mark style="color:blue;">-insert timeframe here-</mark>*.&#x20;

Based on your experience, I would like to invite you to join the project as a *<mark style="color:blue;">-insert data publishing role identified here-</mark>*. As a *<mark style="color:blue;">-insert data publishing role identified here-</mark>*, you will be responsible for *<mark style="color:blue;">-insert role description-</mark>*.&#x20;

You can read more about the role and the open data publishing process in the California Open Data Publisher's Handbook, linked [here](https://docs.data.ca.gov/california-open-data-publishers-handbook/reference/broken-reference).&#x20;

If you currently lack the bandwidth to join the project, it would be extremely helpful if you can refer me to somebody else who you think will be a good fit for the role.&#x20;

Thanks!&#x20;

Best,&#x20;

*<mark style="color:blue;">-insert your name-</mark>*&#x20;

**Example:**&#x20;

Hi John,&#x20;

I'm sending this email to give you a heads up that I will be working on publishing open data on the [California Open Data Portal](https://data.ca.gov/) through June 2022.&#x20;

Based on your experience, I would like to invite you to join the project as a Data Coordinator. As a Data Coordinator, you will be responsible for conveying to the appropriate parties any specific needs of the open data portal and program.&#x20;

You can read more about the role and the open data publishing process in the California Open Data Publisher's Handbook, linked [here](https://docs.data.ca.gov/california-open-data-publishers-handbook/reference/broken-reference).&#x20;

If you currently lack the bandwidth to join the project, it would be extremely helpful if you can refer me to somebody else who you think will be a good fit for the role.&#x20;

Feel free to let me know if you have any further questions or concerns.&#x20;

Thanks!&#x20;

Best,&#x20;

Jenn

## Reach out to your IT team about automation

**Template:**&#x20;

Hi *<mark style="color:blue;">-insert recipient's name-</mark>*,&#x20;

I am currently working on publishing open data on the [California Open Data Portal](https://data.ca.gov/). After publishing the data, I hope to update it *<mark style="color:blue;">-insert frequency here-</mark>*.&#x20;

Do you know if automated publishing is possible, and if so, what are the options up for consideration?&#x20;

If these questions lie outside your knowledge, I would appreciate it if you could refer me to someone who you think would be able to assist me on this.&#x20;

Feel free to let me know if you have any questions or concerns.&#x20;

Thanks!

Best,

*<mark style="color:blue;">-insert your name-</mark>*

**Example:**&#x20;

Hi John, &#x20;

I am currently working on publishing open data on the [California Open Data Portal](https://data.ca.gov/). After publishing the data, I hope to update it on a monthly basis.&#x20;

Do you know if automated publishing is possible, and if so, what are the options up for consideration?&#x20;

If these questions lie outside your knowledge, I would appreciate it if you could refer me to someone who you think would be able to assist me on this.&#x20;

Feel free to let me know if you have any questions or concerns.&#x20;

Thanks!

Best,

Jenn