Email Templates

Referenced from:

☑️1. Review the Pre-Publishing Checklist

Invite your team to help you publish open data

Template:

Hi -insert recipient's name-,

I'm sending this email to give you a heads up that I will be working on publishing open data on the California Open Data Portal through -insert timeframe here-.

Based on your experience, I would like to invite you to join the project as a -insert data publishing role identified here-. As a -insert data publishing role identified here-, you will be responsible for -insert role description-.

You can read more about the role and the open data publishing process in the California Open Data Publisher's Handbook, linked here.

If you currently lack the bandwidth to join the project, it would be extremely helpful if you can refer me to somebody else who you think will be a good fit for the role.

Thanks!

Best,

-insert your name-

Example:

Hi John,

I'm sending this email to give you a heads up that I will be working on publishing open data on the California Open Data Portal through June 2022.

Based on your experience, I would like to invite you to join the project as a Data Coordinator. As a Data Coordinator, you will be responsible for conveying to the appropriate parties any specific needs of the open data portal and program.

You can read more about the role and the open data publishing process in the California Open Data Publisher's Handbook, linked here.

If you currently lack the bandwidth to join the project, it would be extremely helpful if you can refer me to somebody else who you think will be a good fit for the role.

Feel free to let me know if you have any further questions or concerns.

Thanks!

Best,

Jenn

Reach out to your IT team about automation

Template:

Hi -insert recipient's name-,

I am currently working on publishing open data on the California Open Data Portal. After publishing the data, I hope to update it -insert frequency here-.

Do you know if automated publishing is possible, and if so, what are the options up for consideration?

If these questions lie outside your knowledge, I would appreciate it if you could refer me to someone who you think would be able to assist me on this.

Feel free to let me know if you have any questions or concerns.

Thanks!

Best,

-insert your name-

Example:

Hi John,

I am currently working on publishing open data on the California Open Data Portal. After publishing the data, I hope to update it on a monthly basis.

Do you know if automated publishing is possible, and if so, what are the options up for consideration?

If these questions lie outside your knowledge, I would appreciate it if you could refer me to someone who you think would be able to assist me on this.

Feel free to let me know if you have any questions or concerns.

Thanks!

Best,

Jenn