# Email Templates

**Referenced from:**

{% content-ref url="/pages/fA8Tv3eiHDTgtS8uefvS" %}
[1. Review the Pre-Publishing Checklist](/california-open-data-publishers-handbook/1.-review-the-pre-publishing-checklist.md)
{% endcontent-ref %}

## Invite your team to help you publish open data

**Template:** 

Hi *<mark style="color:blue;">-insert recipient's name-</mark>*,&#x20;

I'm sending this email to give you a heads up that I will be working on publishing open data on the [California Open Data Portal](https://data.ca.gov/) through *<mark style="color:blue;">-insert timeframe here-</mark>*.&#x20;

Based on your experience, I would like to invite you to join the project as a *<mark style="color:blue;">-insert data publishing role identified here-</mark>*. As a *<mark style="color:blue;">-insert data publishing role identified here-</mark>*, you will be responsible for *<mark style="color:blue;">-insert role description-</mark>*.&#x20;

You can read more about the role and the open data publishing process in the California Open Data Publisher's Handbook, linked [here](broken://pages/-MjNrH801SfFSwiXIT3X#identify-your-publishing-team).&#x20;

If you currently lack the bandwidth to join the project, it would be extremely helpful if you can refer me to somebody else who you think will be a good fit for the role.&#x20;

Thanks!&#x20;

Best,&#x20;

*<mark style="color:blue;">-insert your name-</mark>*&#x20;

**Example:**&#x20;

Hi John,&#x20;

I'm sending this email to give you a heads up that I will be working on publishing open data on the [California Open Data Portal](https://data.ca.gov/) through June 2022.&#x20;

Based on your experience, I would like to invite you to join the project as a Data Coordinator. As a Data Coordinator, you will be responsible for conveying to the appropriate parties any specific needs of the open data portal and program.&#x20;

You can read more about the role and the open data publishing process in the California Open Data Publisher's Handbook, linked [here](broken://pages/-MjNrH801SfFSwiXIT3X#identify-your-publishing-team).&#x20;

If you currently lack the bandwidth to join the project, it would be extremely helpful if you can refer me to somebody else who you think will be a good fit for the role.&#x20;

Feel free to let me know if you have any further questions or concerns.&#x20;

Thanks!&#x20;

Best,&#x20;

Jenn

## Reach out to your IT team about automation

**Template:**&#x20;

Hi *<mark style="color:blue;">-insert recipient's name-</mark>*,&#x20;

I am currently working on publishing open data on the [California Open Data Portal](https://data.ca.gov/). After publishing the data, I hope to update it *<mark style="color:blue;">-insert frequency here-</mark>*.&#x20;

Do you know if automated publishing is possible, and if so, what are the options up for consideration?&#x20;

If these questions lie outside your knowledge, I would appreciate it if you could refer me to someone who you think would be able to assist me on this.&#x20;

Feel free to let me know if you have any questions or concerns.&#x20;

Thanks!

Best,

*<mark style="color:blue;">-insert your name-</mark>*

**Example:**&#x20;

Hi John, &#x20;

I am currently working on publishing open data on the [California Open Data Portal](https://data.ca.gov/). After publishing the data, I hope to update it on a monthly basis.&#x20;

Do you know if automated publishing is possible, and if so, what are the options up for consideration?&#x20;

If these questions lie outside your knowledge, I would appreciate it if you could refer me to someone who you think would be able to assist me on this.&#x20;

Feel free to let me know if you have any questions or concerns.&#x20;

Thanks!

Best,

Jenn


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://docs.data.ca.gov/california-open-data-publishers-handbook/reference/templates.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.