🔼4. Upload the Dataset

This section provides instructions on how to upload a dataset. You can refer to the page on detailed steps for uploading data to the portal for deeper guidance.

The following only applies to publishing directly on https://data.ca.gov.

If you publish to another portal, please follow the directions provided by your State organization. You can refer to the list of state organizations with their own portals.

All reviewers must have accounts on data.ca.gov to review the private dataset

If you haven't checked, make sure all reviewers have access to publishing within your organization on the portal. If you need to request access, contact the open data team.

Check out these complementary videos on uploading data to the portal

• Introduction to the OpenGov portal

• How to create the dataset

• Manage data and resources

Checklist

Login and add new dataset

• Login to the statewide open data portal

• Add new dataset from your profile page (must be logged in to access this page)

Enter metadata

• Copy content from the Metadata Template (started in Step 1) from the Dataset Metadata worksheet tab into the form fields on the first screen

• Ensure the License is set to Other (Public Domain). This must be entered by the user at this time.

• Ensure the field Visibility is set to Private (you will only make public upon receiving final publishing approval)

• Click the button at the bottom labeled Next: Add Data

Reminder: select Other (Public Domain) for your data license

The portal gives you an option for license. At this time, we cannot default the license in the system, so enter this as Other (Public Domain).

Add data and other relevant resources

• Upload your data resource on the second screen in an open file format (CSV format for data tables), enter in your title and description

• Upload any additional supporting resources like your data dictionary and other relevant documents

• Click the button labeled Finish

• Add data field labels and definitions to each data file

Share private dataset for review

• Review your private dataset page and check for errors and omissions, make edits as needed

• Share your private dataset link with appropriate reviewers identified with your Data Coordinator for feedback and approval

Don't make your dataset public until you've received approval

Publishing requires approval. Work with your data coordinator to make sure you're following your organization's process.