Interagency Data Exchange (IDEA) Guidebook
Version 1.2 | Last Updated Aug 24, 2022
Use this guidebook to help your department develop a data sharing agreement under IDEA. This guidebook and supporting resources are also available in the "Interagency Data Exchange (IDEA)” channel in the CalData MS Teams site. Join the channel by completing this form (California State employees only).
This guidebook is designed to help you use the Interagency Data Exchange Agreement (IDEA). IDEA is an umbrella Memorandum of Understanding (MOU) that is intended to facilitate data exchange between state entities in California.
The IDEA consists of two parts:
- 1.one single master agreement with general legal boilerplate language and
- 2.smaller subordinate agreements for instances of data exchange called “Business Use Case Proposals (BUCP)”, containing specific information such as data type, intended use, etc.
The master agreement combined with a BUCP will form the complete standardized legally compliant data sharing agreement.
The concept is like the procurement model provided by the California Multiple Award Schedules (CMAS). Vendors sign onto a general master agreement (CMAS) and then state entities produce smaller and more detailed Requests for Offers (RFOs). Both parts together form the complete contract.